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Employee State Insurance (ESI) registration is a crucial compliance obligation for businesses operating in India, overseen by the Employee State Insurance Corporation (ESIC). This scheme is designed to offer social security and health insurance benefits to eligible Indian workers, along with coverage for their dependents. Typically, it applies to companies with a workforce of 10 or more employees, varying based on business type and location.
At Vregister Startups, our dedicated team of experts specializes in facilitating the ESI registration process for businesses. With our in-depth knowledge of regulatory standards and a client-focused approach, we ensure a smooth and stress-free registration experience for your organization. By partnering with us, you can effectively leverage the diverse benefits of the ESI scheme for the welfare of your employees
ESI (Employee State Insurance) Scheme Overview
The ESI (Employee State Insurance) scheme, established under the ESI Act of 1948, is a government initiative aimed at providing social security benefits to workers. Managed by the Employee State Insurance Corporation (ESIC), this scheme mandates that employers register their establishments with ESIC and provide worker details for program inclusion.
Challenges
Navigating the complex regulations mandated by the government can be daunting for employers.Assistance from India Filings
At India Filings, our team of ESI experts is ready to provide comprehensive assistance with these regulatory requirements, ensuring compliance and peace of mind for employers.
The ESI Act's Definition and Purpose of Establishments
The Employee State Insurance (ESI) Act defines an establishment as any organized entity, irrespective of its physical location, that employs men or women. This encompasses retail outlets and commercial shops, which are required to register under the ESI scheme if they employ 10 workers or 20 in specific states. Eligibility extends to employees earning up to Rs. 21,000 per month, or Rs. 25,000 for individuals with disabilities.
Eligibility for ESIC Registration
As per the official guidelines, entities falling under Section 1(5) of the ESI Act include:
- Retail outlets
- Dining establishments or hotels primarily engaged in sales
- Movie theaters, including preview facilities
- Establishments related to road transportation
- Newspaper organizations (exempt from the Factory Act)
- Private healthcare facilities
- Private educational institutions
- Casual workers employed by Municipal Corporations or Bodies
These entities must register with the ESIC if they employ 10 or more individuals.
Additionally, the Central Government has expanded Section 1(5) coverage to include:
- Retail outlets
- Hotels and dining establishments
- Establishments related to road transportation
- Cinemas, including preview theaters
- Newspaper organizations
- Businesses engaged in insurance, non-banking financial companies (NBFCs), port trusts, airport authorities, and warehousing
For these central government-associated entities, ESIC registration is mandatory when employing 20 or more individuals.
Eligibility criteria for ESI registration
The eligibility criteria for ESI registration include:
- Employees working in establishments, factories, or shops with more than 10 employees, as per Section 2(12) of the ESI Act, 1948.
- Workers across diverse industries and sectors, along with their dependents, are entitled to ESI medical benefits provided by ESIC-operated hospitals and dispensaries.
- Women employees earning a monthly salary below Rs. 21,000 and individuals with disabilities earning less than Rs. 25,000 per month qualify for maternity benefits under the ESI Act. These benefits encompass medical assistance, financial aid, and paid leave for
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ESIC Registration Advantages
ESIC registration offers employees a comprehensive suite of benefits, safeguarding their health, income, and family. Key advantages include:
Sickness Benefit
- Employees receive 70% of their wages for up to 91 days annually during certified sickness periods.
Extended Sickness Benefit
- For certain severe and long-term diseases, employees can receive an extended benefit at 80% of their wages for up to two years.
Enhanced Sickness Benefit
- Full wage compensation is provided for employees undergoing sterilization procedures:
- 7 days for Vasectomy
- 14 days for Tubectomy
Medical Benefits
- Comprehensive medical care is available to employees and their families, ensuring their well-being.
Retired Medical Benefits
- Retired employees and their spouses can access continued medical benefits upon paying an annual premium of Rs. 120.
Maternity Benefit
- Pregnant women receive total wages as maternity benefits for 26 weeks, extendable by a month, ensuring financial stability during childbirth.
Dependents’ Benefit
- In case of an employee’s death due to employment injury, 90% of the employee’s wages are provided to their dependents as a monthly payment.
Temporary Disablement Benefit
- Employees suffering from employment injuries receive 90% of their wages as a benefit until the disability lasts.
Permanent Disablement Benefit
- In cases of permanent disability, employees receive a monthly payment of 90% of their wages based on the loss of earning capacity, assessed by a Medical Board.
Funeral Expenses
- Dependents or individuals conducting the last rites receive a fixed sum of Rs. 15,000 to assist with funeral expenses.
Documents Required for ESI Registration
To facilitate the ESI (Employee State Insurance) registration process, businesses must provide the following documents in digital or electronic format for online submission on the ESIC website. Physical documents are not required for online ESIC registration. Here is a list of necessary documents to be uploaded:
Business Registration Proof
Depending on the type of business, the appropriate Establishment Incorporation Certificate is required:- Factories Act Registration Certificate: For companies
- Shops and Establishment Act Registration Certificate: For partnership firms
- Partnership Deed: For partnership firms
Company’s Founding Documents
- Memorandum of Association (MoA)
- Articles of Association (AoA)
Establishment’s Address Proof
- Recent utility bill (electricity, gas, or telephone, not older than three months)
- Rental agreement for the establishment’s premises
- Property tax receipt for the establishment’s location
Employee Details
- A comprehensive list of all employees at the establishment
PAN Cards
- PAN details of the business
- PAN details of all employed individuals
Employee Compensation Details
- Information on the salary/wages of all employees
Banking Information
- A cancelled cheque from the company’s bank account
Company Leadership Details
- List of the company’s directors
- List of the company’s shareholders
Employee Attendance Register
- A record of employee attendance
Compliances After ESIC Registration
Following ESI (Employee’s State Insurance) registration, an establishment must adhere to several key compliances and file requisite ESI returns. These obligations ensure seamless operation and adherence to regulatory standards. The mandatory compliances include:
Attendance Register Maintenance
- Requirement: Maintain a diligent attendance register to record the attendance of all employees.
- Purpose: Serves as a fundamental document for compliance and internal record-keeping.
2. Register of Wages
- Requirement: Maintain a comprehensive register of wages for workers.
- Purpose: Ensures transparent documentation of salary details and compliance with ESIC regulations.
3. Inspection Book
- Requirement: Keep an inspection book to record any inspection conducted on the premises.
- Purpose: Facilitates transparency and regulatory compliance during official inspections.
4. Monthly Return and Challan Submission
- Requirement: Submit monthly returns and challans within the first 15 days of the succeeding month.
- Details to Include: Employee details, attendance records, and corresponding contributions to the ESIC.
5. Accident Register
- Requirement: Maintain a register documenting accidents on the premises.
- Purpose: Accurate recording of accidents is essential for compliance and promotes a proactive approach towards workplace safety.
Here’s a simplified procedure for ESIC registration:
- Gather all required documents for registration.
- Fill out and submit the employer’s registration Form-1 online.
- Visit the ESIC portal and login.
- Access the PDF form available on the portal.
- Fill out the form with accurate information and submit it on the ESIC website.
- Upon verification, you’ll receive a unique 17-digit registration number for your organization.
- Once you have the registration number, your ESI filing is complete.
- Employees registered under the ESI scheme will receive an ESI card, provided you submit their photos and family details.
- After providing all necessary details, proceed to the ‘Payment of Advance Contribution Page’.
- Click on the ‘Pay Initial Contribution Link’ to make advance payment for six months.
- Submit the payment and note down the challan number provided.
- Registration is permanent, but remember to inform the ESIC in case of any additions to your employee roster.
For hassle-free ESIC registration, feel free to contact us. We’ll guide you through the process and ensure seamless registration for your organization
Why Choose V-register?
- Choosing V-register for startups offers numerous advantages. With a simplified registration process, startups can easily navigate the legal requirements of registering their businesses. Expert guidance is provided every step of the way, ensuring clarity and compliance.
- V-register's cost-effective solutions cater to startups' budgets, providing comprehensive services from registration to compliance, including company formation, licensing, and tax registration.
- The reliable support offered addresses any queries promptly, while transparent pricing ensures no hidden fees. With a fast turnaround time, startups can swiftly establish their businesses and focus on growth with confidence in V-register's assistance.
